The first Full-service HR consultancy firm
in the Philippines
Transforming the way you do HR!
We provide a one-stop shop for all your HR needs, dedicated to the growth of both your business and employees.
We help organizations build an employee-centric culture that promotes inclusive growth and empowers employees to enable optimal performance.
At the heart of what we do, is looking after the employee experience!
Allow us to be a part of your journey and work with us to transform the way you do HR!
Outsource Your Employee Management
Streamline your operations for maximum efficiency
Strengthen Your HR Policy
Equip your organization with modern and fair policies to boost employee retention
Automate Your Time-keeping and Payroll
Generate 100% payroll accuracy and bid farewell to the manual processes
Comply with DOLE Regulations
Gain protection from employer related liabilities
Gain Access to Custom HR Services
Enjoy the flexibility of having a customized HR solution to target your organization’s specific needs
Simplify your
HR Operations
Leverage HR Technology to your advantage. Learn more about how we can transform your operations, strengthen employee relations, and keep you compliant in your day-to-day challenges.
Don’t miss out on this great opportunity!
An In-Depth Look of Services We Offer
HR Consultancy Retainer
As dedicated HR professionals, we will thoroughly guide you on your day-to-day concerns related to:
- Employee Lifecycle Management
- Company Policy Creation
- Employee Handbook Implementation
- Automated HR Documentation
- Disciplinary Action Procedures
- Performance Management System
- Workforce Development
- Government Compliance (DOLE)
- Tailored Company Culture
- Employee Surveys
- Employee Engagement
- Handling Employee Grievances
HR Management System
Streamline your operations by outsourcing your payroll to our experienced team of HR professionals and utilize our web-based HRMS to ensure maximum efficiency.
We will take care of your end-to-end payroll cycle management, from securing timekeeping data to payroll disbursements, with the help of the following HR technology and system features:
- Web-based HR
- Management System
- GPS Enabled Time-Keeping App
- Attendance & Leave Management
- Client Dashboard
- Employee Self-Service Portal
- Scheduling Set-up
- Payroll Reports
- Statutory Government Reports
- Automated Payroll Disbursement
HR Project Consultancy
We also work with different organizations on specific aspects of their operations such as policy creation, labor case representation, performance management (KPI metrics), and other bespoke services.
Headhunting
Allow us to handle your company’s hiring process with the help of a team of experienced recruiters fully equipped to find talents that are tailor fit for your organization.
Your Dedicated
Human Resource Partner
HR Spectacles is a full-service HR provider that offers opportunities and systems which allows for a more efficient management experience for businesses. We help businesses drive growth faster by efficiently streamlining your HR management procedures through leveraging technology and HR expertise.
Who We Serve
Every business is different, but our holistic HR approach is the same. We’ve worked with vastly different organizations across multiple industries with great success. Find out how we can help your organization by booking a free consultation!
Retails
Restaurants
Health & Wellness
Marketing
SEO
BPO
Marketing
Pogo
Distributing & Trading
Warehousing
Manufacturing
Leasing
What Our Clients Think
"My company’s partnership with HR Spectacles is one of the major positive developments for my organization in the past year.
Their responsiveness and attentiveness to our needs made it easier for our team to focus on other business goals, without having to neglect or deprioritize HR. The great thing about their solution is that it addresses a lot of the HR concerns that a typical company may have, but the experienced and reliable team is also able to adapt their approach and solution to fit a company best, as was the case with us."
"HR Spectacles has been our HR partner since day 1 of our business. Their comprehensive service offering allowed us to focus on growing our core business and establish our company culture. At the same time, the employees from HRS have grown with us as well and are considered part of the St. Louis family.
Special thank you to their CEO and founder Chris Matsumoto for all the support and guidance he’s given all throughout."
"Working with HR Spectacles was a breeze, couldn’t have asked for a better partner in running our business. HRS payroll and timekeeping software made it easy for us to monitor all our employees 24/7 whether they are in the office or on site. The team is always on call, very reliable and easy to work with in handling our HR responsibilities. "
"I've had a great experience with using HR Spectacles for the past couple years. It has helped me monitor all my employees, as well as the convenience of having all HR operation areas covered for my business.
I would highly recommend that all businesses use HR Spectacles!"
"HR Spectacles provides amazing tailored and very personalized customer service from small to big scale companies. It has made my life as a business owner much easier by not having to micromanage every single thing of the company. HR Spectacles has lightened my load greatly especially with the HR part where clocking in and out, monthly payrolls and contributions are made."
"I have been using HR Spectacles recruitment services for several months for 2 of my businesses. Their team has been extremely thorough in understanding the exact needs of our businesses as well as the profile of the candidate. When the hiring process was on hold, their team was patient and quick to act when we resumed. They have even gone out of their way to optimize our job descriptions and test projects to ensure the process is efficient and clear for all parties. I’m happy to recommend their recruitment services to any business looking for a dedicated, professional, and knowledgeable team to grow their workforce. "
"As a restaurateur, I must uphold high standards for our customers. The same goes for the management of our employees!
HR Spectacles is one of the best things that happened to our business. Their hardworking team brought a whole new HR experience to our employees and saved me from the stress of juggling operations and employee management."
"As a client of HR Specs for 4 years now, the top rate service and attention to details that they have provided to us is impeccable, from head hunting to documentation processing to communicating and building a relationship with our employees. We view HR Specs as an extension of our company and look forward to our continued relationship. "
"HR Spectacles has been a go-to partner for us. Whether it be for hiring, compliance or consulting on employment challenges, the team has always been responsive and open to assist. HR Spectacles – a vital partnership in our business. "
Building Long Term Partnerships With
HR Insights
Indulge in bite-sized news, helpful tips, and nuggets of HR wisdom
Why Your Company Needs a Professional Employee Handbook: A Data-Driven Analysis
Why Your Company Needs a Professional Employee Handbook: A Data-Driven Analysis In today’s dynamic business landscape, the difference between thriving organizations and those struggling to maintain stability often comes down to one fundamental element: strong organizational infrastructure. At the heart of this infrastructure lies the employee handbook – a cornerstone document that top-performing companies consider non-negotiable. The Hidden Costs of Operating Without a Handbook: Global and Philippine Insights Global Statistics: According to the International Labour Organization (2023), standardized workplace policies reduce labor disputes by 30% The World Economic Forum’s 2023 Workplace Report shows companies with documented policies have 25% higher productivity rates Willis Towers Watson’s 2023 Employment Practices Survey reports that employee handbooks reduce employment claims by 40% Philippine Employment Landscape: Official DOLE and Government Data: The National Labor Relations Commission handled over 30,447 labor cases in 2022 DOLE reports show administrative fines up to ₱50,000 per compliance violation Companies face mandatory documentation requirements under: Labor Code of the Philippines RA 11313 (Safe Spaces Act) RA 11058 (OSH Law) Data Privacy Act Other employment regulations Industry Impact in the Philippines: Based on PEZA and Industry Association Reports: BPO Sector: Written policies are mandatory for PEZA registration and compliance Manufacturing: OSH Standards require documented safety procedures Retail: DTI recommends standardized employment policies for chain operations Tech Industry: DICT guidelines emphasize policy documentation for IT companies Business Benefits (Based on DOLE and Industry Data): Companies with comprehensive handbooks demonstrate: Reduced labor cases through clear policy documentation Faster resolution of workplace disputes Better compliance with regulatory requirements Streamlined DOLE inspection processes Risk Management: Documented by Philippine Regulatory Requirements: Written policies required for: Anti-Sexual Harassment Drug-Free Workplace Occupational Safety and Health Data Privacy Mental Health Programs Remote Work Arrangements Implementation Framework: Required Documentation under Philippine Law: Company rules and regulations Safety and health protocols Disciplinary procedures Leave policies Compensation and benefits Grievance mechanisms Best Practices from Leading Organizations: Global Company Standards: Regular policy reviews and updates Digital accessibility of handbooks Multi-language versions where necessary Integration with training programs Clear acknowledgment processes Cost-Benefit Analysis: Investment Considerations: One-time development costs vs. long-term protection Reduced legal consultation needs Streamlined HR processes Faster employee onboarding Enhanced compliance management Expert Recommendations: From Recognized Authorities: DOLE emphasizes written policy requirements Philippine Chamber of Commerce advocates for comprehensive documentation International Labour Organization recommends standardized workplace policies HR Professional Organizations support handbook implementation Conclusion: The Time to Act is Now The data speaks volumes – from global standards to Philippine requirements, a professional employee handbook isn’t just documentation; it’s a crucial investment in your organization’s future. The evidence consistently shows that companies with well-structured handbooks outperform their counterparts in: Legal compliance and risk management Operational efficiency Employee satisfaction and retention Cost savings and resource optimization Brand reputation and market position The question isn’t whether your organization needs a professional handbook – it’s how quickly you can implement one to start realizing these benefits. BLACK FRIDAY & CYBER MONDAY MEGA SALE 🌟 40% OFF – LIMITED TIME OFFER Transform Your Workplace Culture with the Ultimate Employee Handbook [LEARN MORE]
When HR Becomes More Human: The Real Benefits of HR Automation in 2024
Picture this: It’s 9 AM on a Monday. Your desk (or more likely, your desktop) is flooded with leave requests, urgent hiring requirements, performance review schedules, and three separate spreadsheets tracking employee training programs. Sound familiar? For many HR leaders, this scenario isn’t just a Monday phenomenon – it’s an everyday reality that keeps you from what truly matters: your people. The definition of HR automation goes far beyond just digitizing paperwork – it’s about transforming how HR delivers value to an organization. The Reality of Modern HR Leadership Let’s be honest: nobody pursued a career in HR because they were passionate about updating spreadsheets or chasing signatures. The objective of HR automation isn’t to replace human interaction – it’s to enhance it. Yet, here you are, spending countless hours on: Manually tracking employee leave balances Coordinating multiple hiring processes across departments Chasing managers for performance review submissions Updating training completion statuses Reconciling conflicting versions of the same document Top 10 Processes for HR Automation That Actually Matter Instead of just listing processes, let’s look at how automation transforms each area: Recruitment and Onboarding From the moment a hiring request comes in until the new hire’s first day, every step flows smoothly. Performance Management Regular feedback becomes the norm, not a quarterly scramble. Leave Management No more back-and-forth emails about leave balances. Training Administration HR automation training for skilled workers becomes systematic and trackable. Document Management Say goodbye to hunting through email threads for the latest version. Compliance Tracking Stay ahead of requirements without the constant worry. Employee Data Management Single source of truth, accessible when needed. Benefits Administration Smooth enrollment periods without the usual chaos. Time and Attendance Real-time visibility without the manual data entry. Offboarding Consistent, compliant, and comprehensive every time. The HR Automation Roadmap: Your Journey to Success Creating happy employees through HR automation isn’t just about implementing software – it’s about thoughtful transformation: Phase 1: Assessment Identify pain points Map current processes Set clear objectives Phase 2: Implementation Start with high-impact areas Build on early wins Train and support teams Phase 3: Optimization Gather feedback Refine workflows Scale successes Measure and celebrate early wins Build on your successes systematically Keep the human element central to every automation Future-Proofing Your HR Operations with Smartsheet The future of HR isn’t about replacing human interaction – it’s about enhancing it. Smartsheet’s continuous innovation ensures you’re always ahead: Advanced Analytics and Insights Predictive workforce analytics Custom reporting dashboards Resource allocation optimization Performance trend analysis Compliance monitoring and alerts Enterprise-Grade Security and Compliance SOC 2 Type II certified GDPR compliant Enterprise-grade encryption Granular permission controls Audit trails for all activities Scalability That Grows With You Unlimited automation possibilities Flexible workflow configurations Cross-department coordination Global team collaboration Multi-language support The Cost of Waiting Every day without proper HR automation costs your organization: 40% of HR time lost to administrative tasks 3.5 hours per day spent on manual data entry 62% slower response time to employee requests $4,500 average cost per manual HR process per year 25% higher risk of compliance violations 32% lower employee engagement scores 4x longer onboarding process for new hires 28% higher turnover rate due to poor HR responsiveness 50% more errors in manual data processing $12,000 average annual cost of HR compliance errors 67% of HR professionals report burnout from manual tasks 15 extra work hours per week spent on repetitive tasks Your Investment in Excellence This Black Friday and Cyber Monday, we’re offering more than just a 45% discount on our HR automation solution. As Smartsheet’s first Aligned Partner in the Philippines, we’re offering: Complete Implementation Support Process analysis and optimization Custom workflow design Integration with existing systems Team training and adoption support Ongoing Success Partnership Regular optimization reviews Priority technical support Access to best practices Continuous improvement guidance Strategic HR Transformation HR process modernization Change management support ROI tracking and optimization Strategic advisory services [Transform Your HR Operations – Save 45% Now] Making the Shift: It’s More Achievable Than You Think As the Philippines’ first Aligned Partner for Smartsheet, we’ve seen organizations transform their HR operations in weeks, not months. Our proven HR automation roadmap ensures a smooth transition that keeps your team’s needs at the center. Your Next Step Toward Transformation This Black Friday and Cyber Monday, we’re offering 45% off our complete HR automation solution. But beyond the savings, we’re offering you something more valuable: the chance to make HR human again. Ready to transform your HR operations? Let’s start with a conversation about your specific challenges. [Transform Your HR Operations – Save 45% Now]
6 Practical Questions to Ask on Your First Day of Work
Ask your employer these six questions on your First Day of Work! Whether your heart is pumping with excitement or anxiety, you probably have a million questions racing through your head on your first day of work. We have all been there before! You want to understand how the company operates to contribute a good output or to impress your new boss. Start by organizing your thoughts and planning out the essential questions you need to ask your employer. Consider these six practical questions that you can share as soon as you begin work. #1: WHO DO I REPORT TO ON A DAILY BASIS? If there are different departments and multiple managers, ask your employer about the organizational chart. Know who you report to on a day-to-day basis. This will prevent others from assuming that you are working with them exclusively. #2: WHICH MEETINGS SHOULD I PUT ON MY CALENDAR? Educate yourself about the company’s meeting protocols. Should you meet your manager online or offline? How frequently will the team meet? Depending on the manager, important meetings may occur on a monthly, bi-monthly, or a weekly basis. Ask this question directly to your employer. #3: HOW CAN I SHARE MY IDEAS? Asking this question shows how eager you are to contribute to the workplace. As a new employee, you provide a fresh perspective, so be sure to showcase how valuable you are by sharing innovative ideas with the team. Ask the hiring manager or your employer on how you can share your ideas. #4: WHAT TYPES OF REPORTS DO YOU WANT? Be prepared for manager check-ins and presentations. Do not expect that your new manager wants the same level of information that your previous manager did. Confirm what he or she expects to see from you. #5: WHAT ARE MY PRIORITIES FOR THE FIRST DAY, FIRST WEEK, & FIRST MONTH? Your manager can have your assignments planned out for the entire week or month. Know about this. If your manager takes less initiative, you can take note of the important deadlines to come. At the very least, he or she will see that you are thinking ahead. #6: WHAT ARE MY TASKS FOR THE DAY? It is easier to transition into a new position when you have a clear idea of what your essential daily tasks are. The sooner you ask, the more productive you can be. You can begin to have a better grasp of what management sees as your role by asking this question.
Frequently Asked Questions
Our Services
Depending on the type of service engagement you choose, the terms of payments can range from monthly or one-time fee payments.
As we love to build long-term client partnerships, our core services of outsourced employee management (HRCR) and outsourced payroll process (HRMS) are based on a monthly retainer fee.
Book a Free Consultation so we may help identify the right solution for you!
One size does not fit all! If you have specific HR issues that you want to address, let us help you identify your pain points and build a customized solution just for you.
On a specific HR project basis, we have previously worked with organizations with varying sizes, from tens to thousands of employees, each with unique project scope requirements.
Short-term project engagements include employee handbook creation, HR documentation requirements, and employee surveys. Longer-term project engagements include HR audit, performance management implementation, and disciplinary action procedure consultation.
Get in touch with us at hello@hrspectacles.com or by clicking this link to begin the conversation!
HR Spectacles applies both preventive and reactionary mechanisms to ensure that your organization is compliant with the latest Department of Labor and Employment (DOLE) regulations and government mandates.
As our team is equipped with legal partners, we are able to help you navigate the complexities of managing labor processes within the SENA, NLRC, and other branches of government.
A strong company culture cannot be created overnight. Allow us to strengthen your employee engagement and unite your team towards a common goal by conducting creative engagement activities for your team throughout the year!
HR Spectacles recognizes the importance of establishing a cohesive culture that places value towards a healthy lifestyle and everyone’s mental well-being.
Have you ever experienced the difficulty of writing and serving a pile of memos? Let us be honest, while you may know exactly what to write, do you ever get these done on time?
With the help of HR Spectacles, you can outsource the headache of your disciplinary action procedures to our team of HR experts to ensure that all your documents are written within the day, and processes are being implemented immediately to ensure maximum efficiency.
Are you open to outsourcing this headache? HR Spectacles can take care of your end-to-end payroll cycle management!
By subscribing to our own digital HR Management System (HRMS), which includes our automated timekeeping and payroll system, you will be able to enjoy the convenience of generating 100% payroll accuracy.
Best of all? You have a dedicated team of payroll masters at your beck and call! Aside from regular payroll computations, should you need specialized reports, all you need is to send in a request!
Our HRMS comes with a timekeeping app, built-in payroll system, Client Dashboard (i.e., for managers to approve of employment related filings), Employee Self-Service (i.e., for employees to apply their employment related filings, as well as view their own information including their payslips).
Clients who have used our system have had a great experience in cutting down the time from their manual and paper processes. There is also a great deal of convenience in knowing that all of your data is in one place!
Yes! Leave the tedious work of negotiating with candidates to us. HR Spectacles can assist you with creating a fair package and facilitate offer negotiations on your behalf.
Transform your operations now with
HR Spectacles!
Let us take care of all your HR needs!
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